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Wedding Budget Planner
One spreadsheet for the whole wedding budget: what to spend on each part of the day, when every deposit is due, which quote is cheapest, and how many guests have said yes. It opens already filled in with your country's published average costs, so you start from real numbers instead of a blank page.
What's inside
- Start here. Enter your date, guest count and budget once; every tab updates. A summary shows your projected total, what's paid, what's still to pay and what's due in the next 30 days.
- Budget. Ten categories split by how couples in your country actually spend, with columns for your budget, best quote, actual cost, paid and over/under. Overspends turn red.
- Payments. Every deposit and balance, dated back from your wedding day at typical supplier terms. Overdue payments turn red.
- Vendors. Compare quotes side by side; the cheapest one flows into your budget automatically.
- Guest list. RSVPs, meal choices and whole-day or evening guests, with live counts.
- What if. What you'd save with 20 fewer guests, a Friday, a weekday or an off-peak month.
- Checklist. Every planning task dated back from your wedding day, with your country's legal deadline (notice to the registrar, the NOIM window in Australia, the licence in the US and Canada). Overdue tasks turn red.
- Country rules. The legal steps that set your timeline (notice periods, registrars, celebrants) and the costs couples forget.
See inside
Real pages from the UK worked example, which comes with your purchase. Tap any page to see it full size.
Preview: the Budget tab (UK edition)
| Category | Typical share | Your budget |
|---|---|---|
| Venue | 24.9% | £4,620 |
| Catering, drinks and cake | 37.0% | £6,850 |
| Photography and video | 10.9% | £2,020 |
| Music and entertainment | 5.8% | £1,080 |
| Flowers and decoration | 7.0% | £1,300 |
| Attire, hair and make-up | 6.2% | £1,150 |
| Stationery | 1.6% | £290 |
| Ceremony and legal fees | 0.8% | £140 |
| Transport | 1.6% | £290 |
| Favours, gifts and extras | 4.3% | £790 |
Starting point for 80 guests and a £20,600 budget with 10% held back for contingency. You replace these with your own numbers.
Six editions, one price
Each edition uses that country's currency and its latest published wedding survey. You get all six, so it works if you're marrying abroad too.
| United States | Starts at $34,200 for 117 guests. The Knot 2026 Real Weddings Study (weddings held in 2025): $34,200 average, 117 guests, $292 per guest, 10,474 US couples. |
| United Kingdom | Starts at £20,600 for 80 guests. Bridebook UK Wedding Report 2026: £20,604 average (excluding ring and honeymoon), about 80 guests. |
| Canada | Starts at C$31,700 for 100 guests. RBC 2025 (about $32,000 average) and WeddingWire Canada / The Knot 2025 Global Report ($30,000-$42,000); 100 guests is illustrative, as no national guest-count survey exists. |
| Australia | Starts at A$38,300 for 85 guests. Easy Weddings Annual Survey 2026: $38,252 average from 4,000+ couples (venue $17,518, catering $6,177, flowers $2,639). |
| Ireland | Starts at €34,700 for 154 guests. weddingsonline.ie Irish Wedding Survey 2025: €34,392 average, 154 guests, €93 meal per guest. |
| Switzerland | Starts at CHF 33,000 for 80 guests. Swiss wedding guides (MySwitzerland: CHF 40,000-50,000 for about 80 guests; swissinfo: CHF 30,000-40,000 excluding attire); no official national survey. |
Questions
- Does it work in Google Sheets?
- Yes. Upload the file to Google Drive and open it with Google Sheets (or use File, Import). It also works in Excel (Windows and Mac) and LibreOffice. Apple Numbers can open it, but we have not tested every feature there, and Numbers does not keep drop-down lists. It uses only standard formulas, with no macros.
- How do I get it?
- Download links appear on this page as soon as payment is confirmed: usually within a minute, occasionally up to ten. The page's address then becomes your personal download link, so bookmark it (or use the copy button) to download again or get updated figures later. Lost it? Email hello@decisionscalc.com from the address on your Paddle receipt and we'll send it again.
- Can I try the numbers first?
- Yes: the free wedding cost calculator uses the same figures. The planner adds the budget tracking, payment schedule, quotes, guest list and country rules.
- What if it isn't right for me?
- Ask for a refund within 14 days and you get your money back, even after downloading. See the refund policy.
- Is this financial advice?
- No. It's a planning tool with published averages as a starting point. Your own quotes and contracts are what count.
Thank you!
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Keep this page's address (bookmark it): it's your personal download link, now and for future updates. Paddle has also emailed your receipt; if you lose this link, email hello@decisionscalc.com from that address and we'll resend it.
Opening in Google Sheets: upload the file to Google Drive, then open it with Google Sheets. Questions: hello@decisionscalc.com.